Office Coordinator

Responsibilities

• Manage front desk phones, email and in person visitors


• Answer corporate phone line and route calls to appropriate departments


• Manage monthly office expenses


• Plan and coordinate office events, including luncheons, engagement events, and other office gatherings


• Monitor inventory and places orders for office equipment, supplies, or provisions


• Manage monthly office expenses, office P-card, and submit invoices


• Manage office data and systems such as regional seating chart, workstation reservation system, and conference room reservation system


• Resolve day-to-day problems and coordinate with stakeholders to obtain solutions


• Support regional offices without office manager as needed with supply orders/meeting prep/corporate experience events


• Support Corporate-wide office process as needed (corporate-wide mailouts, PopShop Pos/approvals, etc.)

Requirements

• Associates degree in business administration, office management or related field. Experience may substitute for education


• One year of experience in office administration


• Knowledge of office management practices, including administrative procedures, record-keeping, and file organization


• Knowledge of invoicing, expense tracking, and budgeting processes


• Skilled in organization, managing multiple priorities, and maintaining an orderly work environment


• Skilled in customer service to interact with clients, vendors and staff


• Skilled in Microsoft Office


• Ability to communicate effectively verbally and in writing


• Ability to efficiently use office equipment (e.g., printers, copiers, scanners) and software applications essential for office management


• Ability to work autonomously with minimal supervision, taking initiative to manage and complete tasks