Administrative Assistant

Our client, a leading firm in Long Island City, NY is seeking a highly organized, proactive, and reliable Administrative Assistant to provide high-level administrative and operational support to senior leadership. This is a great opportunity for someone who enjoys being the go-to person, managing multiple priorities, coordinating with clients, vendors, suppliers, and internal teams, and keeping projects moving from start to finish.

Responsibilities:

• Manage multiple active client projects and keep track of where each stands.


• Communicate directly with residential and corporate clients regarding quotes, scheduling, project status, pickups, deliveries, and questions.


• Prepare and send quotes based on pricing provided by the owner and follow up on approvals.


• Coordinate furniture pickups, deliveries, and service appointments.


• Order and track fabrics, hardware, materials, and other project supplies.


• Work closely with vendors, suppliers, drivers, the foreman, and production staff to keep projects moving.


• Follow up on outstanding items, deadlines, materials, and project completion without needing to be reminded.


• Prepare work orders and maintain accurate project files, notes, approvals, and documentation.

Qualifications:

• Strong organizational and time-management skills with the ability to manage multiple projects simultaneously.


• Excellent written and verbal communication skills.


• A proactive, follow-through-oriented approach—you naturally keep track of what needs to happen next.


• Strong attention to detail and accuracy.


• Ability to communicate professionally with clients, vendors, and team members.