Construction Project Admin

Direct hire full-time position for a Construction Project Admin in Paris, TN (onsite)

Responsible for planning, coordination, and control of a construction project from its inception to the time it is completed. Responsible for ensuring that the client requirements regarding the functionality and specifications are met as well as major milestones, lead times and budgets.

Duties and Responsibilities:

• Manage project scope, timelines, and resources while aligning customers, mitigating risks, and communicating to customers with progress updates in a timely manner.


• Develop strong relationships with clients and serve as their primary point of contact, gaining a deep understanding of each client’s business objectives, challenges, and growth opportunities


• Planning, directing, scheduling, design and coordination of production timelines meet the customer’s needs.


• Review of construction documents and company shop drawings.


• Review and processing of RFI’s, RFQ’s and RFP’s.


• Review of contract terms and conditions, specifications and scope of work with estimating, drafters and distributor salesperson.


• Identify risks, dependencies, and constraints, and implement mitigation strategies proactively


• Managing and oversight of the Project detailers (drafters).


• Ensuring the project is completed within a specified time frame.


• Review of submittals whether internal or external for compliance with contract documents.


• Preparation of submittals to customer and resubmittal as necessary.


• Review of acknowledgments from suppliers to review compliance with material released.


• Field dimension incorporation into company submittals before production release.


• Attendance at project meetings as necessary.


• Troubleshooting issues with customers, suppliers and subcontractors.


• Monitoring the flow of products from suppliers and subcontractors to meet the schedule.


• Monitor financial information on projects for material, labor and subcontractors and company overhead.


• Quality control of manufacturing and materials including subcontractors/vendors.


• Managing Customers expectations


• Monitor project progress


• Identify and track open issues to facilitate a timely resolution


• Collaborate with production to make any necessary adjustments to ensure successful completion.


• Facilitate communication between stakeholders to keep all parties informed of project status.


• Facilitate executive level communication, including status reporting, insights, and recommendations


• Utilize project management tools for effective tracking and reporting

Skills and Specifications:

• Must be attentive to detail and committed to delivering high-quality outcomes


• Must have excellent communications


• Excellent organizational, analytical, and problem-solving skills


• Ability to analyze performance data, troubleshoot, and translate it into strategic recommendations


• Moderate travel required.


• Microsoft Office, PowerPoint and Excel.


• AutoCAD, Revit and Blue Beam are a plus.

Education and Qualification: AA or BS in Construction Management or Management Degree OR comparable work experience.