Administrative Assistant

The National Board of Osteopathic Medical Examiners (NBOME) is seeking a highly organized and detail-oriented administrative professional to provide broad support in the areas of meeting coordination, operational activities and general administrative tasks across multiple departments.

Responsibilities:

Provide meeting support to operational and board committees as assigned:

• Responsible for all aspects of meeting planning, scheduling, catering, and logistics


• Create, compile, organize, post and distribute meeting materials

Provide general administrative support to leadership team members in multiple departments as requested:

• Manage calendars, travel arrangements, travel reimbursements, conference registrations, and related administrative activities, etc.


• Prepare presentations, correspondence, reports; proofread and edit


• Support project timelines to ensure deadlines are met


• General printing, copying, filing, shredding activities


• Compile monthly AMEX documentation and required management approvals


• Provide back-up support for the Accounts Payable check payment process

Facilities and Space Planning Support

• Support the management and tracking of facilities requests


• Provide assistance with the tasks and activities of the Facilities and Space Planning group


• Assist with onsite employee activity logistics

Other duties as requested

Qualifications:

• Associate’s degree, bachelor’s degree preferred


• Minimum of 3 years experience in administrative support roles


• Experience with Zoom or Microsoft Teams preferred


• Proficiency with Microsoft Outlook, Excel, PowerPoint, Word, SharePoint


• Strong time management and organizational skills


• Strong written and oral communication skills


• Ability to work some evenings and weekends