Staff Accountant

Staff Accountant

Department: Finance & Accounting

Reports to: Controller

The Staff Accountant plays a key role in supporting the financial health of the organization. This position is responsible for maintaining accurate financial records, preparing reports, and ensuring compliance with accounting standards. The ideal candidate is detail-oriented, analytical, and thrives in a fast-paced logistics environment.

Key Responsibilities

• Primarily responsible for ownership of the accounts payable function, including invoice processing, assisting with closing the books, the enhancement of the process, and records for month end, quarter-end, and year-end.


• Specialize in payments - including check requests, ACH and wires transfers – ensuring accurate coding, proper documentation and timely approval within the agreed threshold.


• Latham: Import and verify financial data from the international ERP and TMS operational systems sent by carriers into the accounting platform.


• Review and analyze data exchanged between carriers to validate accuracy of carrier aging reports against TMS and ERP systems. Oversee billing processes by reconciling ERP and TMS records, ensuring billing reports are thoroughly analyzed and verified before distribution to customers.


• Assist with the preparation and maintenance of general ledger entries, account reconciliations, and financial statements.


• Assist with month-end and year-end closing processes.


• Assist in monitoring and reconciling transportation and logistics-related expenses (fuel, freight, warehousing, etc.).


• Ensure compliance with GAAP and company accounting policies.


• Collaborate with operations teams to track and report cost allocations related to shipments, carriers, and warehousing.


• Assist in supporting external audits and provide documentation as needed.


• Support the Controller with financial reporting and compliance tasks.


• Identify process improvements to enhance efficiency and accuracy in financial reporting.


• Support objectives for accounts payable and receivable functions as needed, serving as reliable back-up coverage to ensure continuity during absences and peak volume periods.


• Various ad hoc accounting projects as assigned


• Perform certain other functions as needed

Qualifications

• Bachelor’s degree required, preferably in Accounting or Finance.


• 1–3 years of relevant work experience preferred.


• Strong understanding of GAAP and financial reporting or willingness to learn.


• Proficiency in accounting software (e.g., NetSuite, QuickBooks, or similar) Microsoft Office applications, specifically Excel.


• Excellent analytical, organizational, and communication skills.


• Ability to work independently and as part of a team in a dynamic environment.


• High degree of accuracy and attention to detail


• Must have strong oral, written, and interpersonal communication skills.

Preferred Skills

• Experience with transportation management systems (TMS)


• Knowledge of cost accounting and freight expense reconciliation.