Legal Administrative Assistant

Our client located on the Northwest side of Indianapolis is seeking an experienced, highly organized Legal Assistant to provide dedicated support to a highly successful partner with a busy personal injury practice, while also supporting other assigned attorneys at various stages of their practices. This position offers the opportunity to work with attorneys with varying levels of experience and practice needs. The ideal candidate is proactive, dependable, detail-oriented, and able to adapt to different working styles while effectively managing multiple priorities. The Legal Assistant will work closely with the partner, other assigned attorneys, and paralegals and will play an important role in managing attorney workflow, calendars, dictation, correspondence, documents, filings, and client communications.

Key Responsibilities:

• Provide direct legal and administrative support to a partner, developing an understanding of their practice, priorities, and preferences.


• Manage the attorney’s calendar, including meetings, hearings, depositions, and case/court deadlines.


• Transcribe attorney dictation and prepare, draft, format, revise, and proofread correspondence, pleadings, memoranda, discovery, and other legal documents.


• Prepare and manage electronic court filings, ensuring documents, exhibits, and attachments are complete and properly submitted.


• Monitor email, court notices, filings, and correspondence and promptly identify time-sensitive matters.


• Communicate professionally with clients, courts, opposing counsel, and other parties as directed.


• Open, organize, maintain, and close electronic and physical client files in accordance with firm procedures.


• Conduct conflict checks and assist with other case-related and administrative tasks as needed.


• Collaborate with the assigned paralegal on personal injury and litigation matters. General knowledge of personal injury claims, medical records, insurance, and litigation is a plus.


• Assist with phones, visitors, scanning, mail, and other office duties as needed.


• Maintain confidentiality, exercise good judgment, and take ownership of assignments through completion.

Requirements:

• High school diploma or equivalent required; legal assistant or related education preferred.


• 1–3 years of legal office experience; experience supporting an attorney or partner preferred.


• Personal injury, medical malpractice, civil litigation, or general practice experience is a plus.


• Strong typing, transcription, proofreading, grammar, and document-formatting skills.


• Excellent organization, communication, attention to detail, and ability to manage multiple deadlines.


• Proficiency with Microsoft Word, Outlook, Excel, Adobe Acrobat Pro, electronic filing systems, and dictation/transcription software.


• Comfortable learning new legal technology; experience with secure AI tools is a plus.


• Ability to use technology and AI responsibly while maintaining client confidentiality and data security.


• Professional, dependable, responsive, and able to work independently and collaboratively.