Accounts Payable Coordinator-Work Location: Midland, PA

DEPARTMENT: Business Office

JOB TITLE: Accounts Payable Coordinator

CLASSIFICATION: Non-Exempt

REPORTS TO: Director of Business Services

JOB GOAL:

Responsible for oversight and maintenance of all accounts payable and record keeping processes. Assist administration with the daily operations of the Business Office.

MINIMUM QUALIFICATIONS:

• High school diploma or GED


• Degree in accounting, business, or related field preferred


• Three to five years relevant experience and/or training


• Excellent written, verbal, and interpersonal communication skills


• Strong organizational and time management skills


• Experience with school accounting software (CSIU) preferred


• Experience with MS Office applications; Outlook, Excel, and Word


• Child Abuse Clearance; Pennsylvania State Police Criminal Record Check; and Federal Bureau of Investigation (FBI) Clearance

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Coordinate, prepare, and issue the accounts payable checks in accordance with established guidelines


• Review incoming invoices/check requests and accompanying documentation for accuracy and proper authorization


• Enter vouchers for payment


• Answer vendor inquiries


• Analyze vendor accounts


• Print accounts payable reports and maintain accounts payable files including filing of payments


• Maintain and process employee tuition reimbursements in accordance with established policies


• Prepare analysis of accounts as required


• Identify and resolve problems in a timely manner; gather and analyze information skillfully; develop alternative solutions; work well in group problem solving situations


• Respond promptly to customer needs and respond to requests for service and assistance


• Compile and upload payment details to bank for Positive Pay submission


• Monitor and verify accounts payable related checking account positive pay activity


• Train personnel in Business Office procedures and internal controls as necessary


• Balance team and individual responsibilities


• Follow policies and procedures; complete tasks correctly and on time; support organization’s goals and values


• Display willingness to make decisions; support and explain reasoning for decisions; include appropriate people in decision-making process; make timely decisions


• Prioritize planned work activities; use time efficiently


• Adapt to changes in the work environment


• Consistently arrive at work and on time; ensure work responsibilities are covered when absent; arrive at meetings and appointments on time


• Follow instructions, respond to management direction; take responsibility for own actions; keep commitments; commit to long hours of work when necessary to reach goals; complete tasks on time or notify appropriate person with an alternate plan


• Perform any additional duties deemed necessary by the Director of Business Services or the CFO