Administrative Assistant

SHR Talent is partnering with a client in Nashville, TN in its search for a Contracts Administrative Assistant. This is a contract opportunity with the potential to transition to a permanent position in 2027.

The Contracts Administrative Assistant will support the management and coordination of subcontractor agreements, insurance documentation, and other contract-related requirements. As a newly created position, this role is ideal for a proactive, organized professional who is comfortable working through ambiguity, taking ownership, and helping create structure as the position evolves.

Responsibilities

• Coordinate and track subcontractor and contractor agreements from initial distribution through final execution


• Follow up with subcontractors, contractors, and internal stakeholders to obtain outstanding signatures, documentation, and required information


• Review and track insurance documentation and contract-related requirements to ensure necessary items are in place before work begins


• Maintain accurate records of contract status, outstanding items, executed agreements, and related documentation


• Proactively identify incomplete or missing contract documentation and drive follow-up through resolution


• Communicate with contractors and subcontractors regarding contract requirements, documentation, and next steps


• Organize and maintain electronic contract files and administrative records


• Support the development and improvement of processes for contract tracking and administrative workflows


• Assist with general administrative responsibilities and special projects as needed


• Manage multiple priorities and deadlines while maintaining a high level of accuracy and attention to detail

Qualifications

• 2+ years of administrative, contracts administration, project support, or related experience


• Prior experience working with contracts, agreements, or contract-related documentation required


• Experience with insurance documentation or insurance-related contract requirements preferred


• Construction, general contracting, subcontractor, or related industry experience strongly preferred


• Associate’s or Bachelor’s degree preferred


• Strong organizational and follow-up skills with the ability to manage multiple deadlines and outstanding items


• Proactive, self-motivated approach with the ability to work independently and take ownership of responsibilities


• Comfortable working in a newly created role where processes and procedures may still be developing


• Strong written and verbal communication skills


• High attention to detail and ability to maintain accurate, organized documentation


• If you are an organized, proactive administrative professional with experience supporting contracts and enjoy taking ownership in a fast-moving environment, we invite you to apply.