Talent Coordinator

WHO WE ARE LOOKING FOR

Our Client is seeking Talent Acquisition Specialists to support high-volume hiring in a fast-growing manufacturing environment. This role focuses on coordinating and supporting the hiring process in partnership with the Company's designated RPO provider.

This is not a direct recruiting role and does not include candidate sourcing or requisition ownership. Instead, this position plays a critical role in ensuring interview coordination, candidate flow, pre-employment compliance, and onboarding readiness are executed efficiently to support aggressive hiring targets.

You'll thrive in this role if you enjoy a fast pace, high impact work, and keeping complex processes organized and moving forward.

Work Schedule and ONSITE in Warsaw: 8:30 am - 5 pm, 30 minute lunch (we ask for all to be flexible as we continue to grow)

WHAT YOU GET TO DO

Talent Acquisition Support (Coordination-Focused)

• Coordinate recruiting activities in partnership with the Company's designated RPO provider; this role does not perform sourcing or direct recruiting


• Support end-to-end interview scheduling, coordination, and candidate flow management


• Partner with interview teams to drive timely and effective hiring decisions


• Maintain accurate, complete, and audit-ready interview documentation


• Ensure candidate evaluations align with defined role requirements and established hiring criteria


• Monitor staffing plans, including backfills, to ensure alignment with ramp targets and forecasted hiring needs

Candidate Experience & Hiring Coordination

• Serve as a key point of contact for candidates throughout the scheduling and pre-start process


• Provide clear communication on interview logistics, next steps, and onboarding requirements


• Support offer coordination and handoffs in partnership with the RPO and HR team


• Ensure a consistent, positive, and timely candidate experience

Pre-Start & Compliance Tracking

• Track, monitor, and drive completion of all pre-employment requirements, including:


• - Drug screenings


• - Background checks


• - Employment eligibility documentation (Form I-9 and supporting documentation)


• Follow up with candidates to resolve missing or incomplete onboarding requirements


• Maintain accurate onboarding and compliance status records in Company-designated systems

Onboarding Administration

• Manage onboarding workflows in alignment with Company policies and procedures


• Ensure all required onboarding documentation is completed prior to orientation


• Coordinate onboarding timelines to align with scheduled orientation sessions


• Escalate risks, delays, or compliance issues to Company leadership as needed

Reporting & Hiring Support

• Track hiring progress against staffing plans and ramp targets


• Support reporting related to hiring readiness, onboarding status, and candidate flow


• Identify risks, delays, or bottlenecks impacting hiring timelines


• Participate in regular hiring reviews and operational check-ins

WHAT YOU BRING TO THE TEAM

Required Qualifications

• High school diploma or equivalent (Bachelor's degree preferred).


• 2+ years of recruiting or talent acquisition experience.


• Experience supporting high‑volume hiring environments.


• Strong organizational and time‑management skills.


• Clear, professional communication and relationship‑building ability.

Preferred Qualifications

• Manufacturing or hourly workforce recruiting experience.


• Experience using an ATS or HRIS system.


• Ability to support multiple requisitions simultaneously.


• Willing to coach the more technical skills if inter-personal & communication skills are exceptional