Real Estate Team Assistant/Admin

Overview:

Pan Asia Luxury Sales at Keller Williams New York City is seeking highly organized and proactive Real Estate Assistants. Supporting a top-producing team in the ultra-luxury market, you will be the backbone of our daily operations. From coordinating complex move-in logistics for high-end developments to executing our multi-channel marketing campaigns, this role requires exceptional attention to detail, tech-savviness, and a passion for delivering white-glove service.

What You Will Do:

• Marketing Execution: Manage and update the team’s digital presence, including website updates.


• Campaign Management: Design and deploy advanced email marketing campaigns, and coordinate targeted direct mail initiatives for new listings.


• Logistics & Operations: Coordinate complex move-in logistics for clients in buildings.


• Client Relationship Management: Provide dedicated support and act as a reliable point of contact for buyers, sellers, and investors throughout the entire transaction lifecycle.


• Event Coordination: Assist in organizing exclusive Broker Open events, video tour productions, and private showings at developments.


• Administrative Support: Manage team calendars, client databases (CRM), handle all transaction paperwork and deal documentation, and oversee day-to-day administrative tasks with a strict focus on compliance.

Who You Are:

• Bilingual proficiency (English and Chinese) is REQUIRED.


• Tech-savvy with hands-on experience using modern web and marketing tools, with a strong focus on email marketing campaigns and social media marketing.


• Exceptional organizational skills with a proven ability to manage multiple timelines and complex logistics simultaneously.

What We Offer:

• Competitive compensation (Base + Bonus).


• Firsthand experience managing operations in NYC's elite market.


• A collaborative, fast-paced, and supportive multicultural team environment.