Office Manager

• Extera Building Solutions is seeking a professional, organized, and service-oriented Administrative Coordinator / Front Office Assistant to support day-to-day office operations across our growing organization.


• This role serves as the first point of contact for employees, clients, vendors, and visitors and plays a critical role in maintaining a welcoming, efficient, and highly organized office environment. The ideal candidate is dependable, detail-oriented, polished, and enjoys supporting multiple teams in a fast-paced construction and operations environment.

• Answer and direct incoming phone calls professionally and efficiently


• Greet and welcome guests, clients, vendors, and applicants


• Manage visitor sign-in procedures and maintain a professional front office appearance


• Coordinate conference room scheduling and meeting preparation


• Accept and distribute deliveries, packages, mail, and courier items


• Handle outgoing mail, FedEx, UPS, and certified mail processing


• Monitor office entryways and assist with basic office security awareness

• Make copies, scan documents, file paperwork, and organize records


• Prepare binders, packets, presentations, and meeting materials


• Assist leadership teams with administrative projects and data entry


• Assist with meeting notes, as assigned


• Assist with maintaining calendar key dates, out of office, etc


• Maintain digital and physical filing systems


• Order and track office supplies, kitchen inventory, and office materials


• Assist with document formatting, spreadsheets, and reporting

• Help maintain a clean, organized, and professional office environment


• Coordinate lunches, meetings, employee events, and hospitality needs

• High school diploma required; associate degree preferred


• 2+ years of administrative, clerical, reception, or office support experience preferred


• Strong communication and interpersonal skills


• Professional demeanor


• Strong organizational and multitasking abilities


• Proficiency in Microsoft Office (Outlook, Word, Excel, Teams)


• Ability to maintain confidentiality and professionalism


• Construction industry experience is a plus, but not required

• Positive and team-oriented attitude


• Strong attention to detail


• Dependable and punctual


• Comfortable in a fast-paced environment


• Service-minded and proactive


• Adaptable and willing to help where needed

$18-25/hour

PIb73a4ec25b85-25405-41139691